BEI Monthly Newsletter – July: The Mid-Year IT Refresh

Helping your business stay productive, protected, and prepared.

As we move into the second half of 2026, it’s a great time to step back and evaluate how your technology is supporting your business goals. Small adjustments today can often make a big difference in productivity, security, and employee experience down the road.

Here’s what we’re sharing this month:

  • Featured Blog: Summer Interns and Temporary Staff: Are They a Cybersecurity Risk?
  • Copilot Quick Prompts – Tips & Tricks
  • Featured Service: Cabling Site Survey
  • What’s New in Microsoft
  • Ask BEI: “If I have 37 browser tabs open, is that considered multitasking?”
  • Cybersecurity Corner: Don’t Let Vacation Mode Become Security Off Mode

💬 We’d love to hear from you! If there’s a topic you’d like us to cover or a question you want answered, feel free to suggest it. This newsletter is for you—and your input helps us make it even better.

Featured Blog: Summer Interns and Temporary Staff: Are They a Cybersecurity Risk?

Summer interns and temporary staff can bring fresh energy and valuable support to your team, but they may not be familiar with your organization’s security policies and best practices. Proper onboarding, cybersecurity awareness training, and role-based access controls can help reduce risk while ensuring seasonal employees have the tools they need to succeed. A few simple precautions can go a long way in keeping both your business and your data secure.

Read the full blog

Copilot Quick Prompts – Tips & Tricks

Try these quick Copilot prompts to save time (and have a little fun):

“Summarize these meeting notes into key takeaways, action items, and owners.”

Quickly turn lengthy meeting notes into a clear summary with action items, responsibilities, and next steps so everyone stays aligned and accountable.

“Create a fun weekend itinerary for a family in Northern Virginia with indoor and outdoor options, a budget of $100, and suggestions for lunch.”

Use Copilot to organize information and generate customized plans, checklists, guides, or recommendations based on your specific needs and preferences.

“Based on what I tell you about my hobbies, create a fun personality quiz and guess what type of traveler I am.”

Ask Copilot to create personalized content, brainstorm ideas, or generate interactive experiences tailored to your interests, goals, or preferences.

Featured Service: Cabling Site Survey

Cabling

Reliable technology starts with reliable infrastructure. A cabling site survey helps identify your facility’s current wiring, connectivity needs, equipment locations, and any potential challenges before projects begin.

Whether you’re relocating offices, adding workstations, installing security cameras, upgrading Wi-Fi, or planning for future growth, a site survey helps ensure projects are completed efficiently and with fewer surprises. It’s a simple step that can save time, reduce costs, and improve overall performance.

Ask us about our Cabling Site Survey

Ask BEI: Tech Questions, Answered.

Tabs

“If I have 37 browser tabs open, is that considered multitasking?“

Answer: Technically, yes. Efficiently? Maybe not.

While it may feel like you’re staying on top of everything, having dozens of tabs open can make it harder to find what you need, increase distractions, and even slow down your browser especially if some tabs are running videos, web apps, or background processes.

Studies have shown that constantly jumping between tasks can reduce focus and productivity. If you’re spending more time searching for the right tab than completing the task at hand, it might be time for a digital cleanup.

The good news? You don’t have to close everything. Modern browsers offer tools to help you stay organized while keeping important resources within reach.

BEI Tip:
Use browser tab groups to organize projects, clients, or tasks into collapsible sections. For pages you don’t need right away, save them as bookmarks instead of leaving them open indefinitely.

Submit a Tech Question

What’s New in Microsoft?

More ways to work across Microsoft 365 Copilot Chat

Microsoft continues expanding Copilot capabilities across Outlook, Teams, Word, and Excel, helping users automate repetitive tasks and spend less time searching for information.

Continued Security Enhancements in Microsoft 365

Microsoft regularly strengthens identity protection, phishing detection, and account security features throughout the Microsoft 365 platform.

Smarter Teams Meeting Recaps

Microsoft regularly strengthens identity protection, phishing detection, and account security features throughout the Microsoft 365 platform.

Cybersecurity Corner: Don’t Let Vacation Mode Become Security Off Mode

Summer often brings vacations, travel, and schedule changes—but cybersecurity remains important year-round. Employees working remotely, checking email from mobile devices, or covering for coworkers may be more likely to overlook suspicious messages or unusual requests.

One of the simplest ways to stay protected is to pause before clicking. If an unexpected email asks you to open an attachment, click a link, or provide sensitive information, take a moment to verify the request before responding.

Quick Action Item:

Make multi-factor authentication (MFA) a standard practice for all business accounts and encourage employees to report anything suspicious—it’s always better to ask than assume.

🛠 We’re Always Here for You

If you’re experiencing any IT issues—big or small—and if you are looking for an MSP in the D.C. Metro Area, don’t hesitate to reach out. Whether it’s a quick fix, a system concern, or just a question about best practices, our team is ready to help.

📧 Email us anytime at sales@beinetworks.com
📞 Or give us a call at your usual support number 703.528.8300

Your uptime, security, and peace of mind are our top priorities. Let us know how we can support you today.