BEI’s 10 Favorite Microsoft Teams Tips and Tricks

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Microsoft Teams has become a go-to tool for collaboration and communication in many workplaces, including here at BEI. We use Teams every day to keep our projects on track, stay connected with remote colleagues, and make sure everyone is in the loop. Whether you’re hopping on a quick video call, sharing files, or brainstorming in real-time, Teams has got you covered.

At BEI, we love how Teams integrates with SharePoint, making it super easy to access and collaborate on documents. No more endless email chains or outdated files! Plus, the video conferencing features help us stay connected with team members and clients, no matter where they are.

If you’re looking to get the most out of Microsoft Teams, check out our favorite tips and tricks:

  1. Master Keyboard Shortcuts

Speed up your workflow with these essential shortcuts:

  • Ctrl + E: Go to the search bar.
  • Ctrl + Shift + M: Mute/unmute yourself.
  • Ctrl + Shift + O: Turn on/off your camera.
  • Ctrl + N: Start a new chat.

  1. Utilize @Mentions

Grab someone’s attention by typing @ followed by their name. This sends them a notification and makes it easier to filter messages directed at you.

  1. Custom Backgrounds

During video calls, you can blur your background or replace it with an image. This helps maintain privacy and reduces distractions.

  1. Together Mode

This feature places all participants in a shared virtual background, making it feel like everyone is in the same room. It’s great for creating a more engaging meeting experience.

  1. Meeting Transcriptions

Record and transcribe your meetings to keep a written record of what was discussed. This is useful for reviewing key points and sharing with those who couldn’t attend.

  1. Polls and Surveys

Use the Forms app to create quick polls and surveys within your Teams channels. This is a great way to gather feedback or make decisions collectively.

  1. Pin Important Messages

Pin important messages in a chat or channel to keep them easily accessible. Just click the three dots next to the message and select “Pin.”

  1. Do Not Disturb Mode

Set your status to “Do Not Disturb” to focus without interruptions. You can also allow priority access for specific people to ensure you don’t miss critical messages. You can also set your status to anything that’s applicable to what you are doing. Check out these statuses you can use:

  1. Command Box

Use the command box at the top of Teams to quickly perform actions. For example, type /files to see your recent files or /call to start a call.

  1. Integrate Apps

Enhance your Teams experience by integrating third-party apps like Trello, Asana, and more. This allows you to manage tasks and projects directly within Teams.

By incorporating these tips and tricks into your daily use of Microsoft Teams, you can enhance your productivity and make your collaboration more efficient and enjoyable.

So, dive in and start exploring all the features Teams has to offer. Whether you’re working from home, in the office, or on the go, Teams can help you stay connected and productive.

Need help with Microsoft Teams or thinking about switching to Microsoft? 📞 Call BEI today for expert assistance and seamless transitions!