Multi-Factor Authentication

Multi-Factor Authentication is Easier Than You Think

Do you ever get annoyed whenever you sign in to your accounts, you get hit with a multi-factor authentication method? It seems like every time we try to access our accounts, we’re bombarded with yet another step in the login process. The constant need to verify our identity can feel intrusive and time-consuming, leaving us wondering if the added security is really worth the hassle. However, MFA is actually much easier to use than you think.

Let’s first understand what MFA means. Multi-factor authentication (MFA) is an essential security measure that helps protect your online accounts from unauthorized access. MFA adds an extra layer of security by requiring you to provide two or more forms of verification when signing in to your accounts. This could include a password, a one-time code sent to your phone, or a biometric identifier like a fingerprint or facial recognition.

Setting Up Multi-Factor Authentication

Implementing MFA involves several steps to ensure its effectiveness:

  1. Evaluate Your Needs: Assess which systems, applications, or accounts require MFA based on their sensitivity and potential impact if compromised.
  2. Choose an MFA Solution: Select a reliable MFA solution that aligns with your organization’s requirements and integrates seamlessly with your existing infrastructure. Popular options include Google Authenticator, Microsoft Authenticator, or hardware tokens.
  3. Enforce MFA Policies: Assign MFA for all users accessing critical systems, sensitive data, or privileged accounts. Ensure that MFA is also applied to remote access and third-party services where applicable.
  4. Communicate with Users: Educate users about the importance of MFA and provide clear instructions on how to enable it. Encourage them to use authenticator apps for enhanced security.
  5. Implement Backup Methods: In case primary authentication methods fail, establish backup options such as recovery codes, secondary email verification, or text message verification.

Implementing MFA across your accounts can effectively mitigate the risk of cyber-attacks. From email, to social media, to baking, and other platforms, implementing MFA gives your account an extra layer of protection.

How do you make MFA easy for users?

It is important to find ways for administrators to make MFA easy for users in their daily lives. By focusing on a simple and convenient MFA plan and implementation, we can help the users take an active role in protecting their accounts.

Here’s what you should do:

  1. Make the proper step-by-step instruction documentation for users.
  2. Give users the flexibility to choose different MFA methods.
  3. Leverage the new biometric authentication such as facial recognition/fingerprint.
  4. Provide helpful resources for the importance of MFA to encourage users.
  5. Ensure users have reliable backup methods such as recovery codes.

You can now encourage your users to embrace MFA as a security measure that enhances, rather than hold back their experience.

Important things to know

  • Before implementing MFA, ensure compatibility with your existing systems and applications. Evaluate whether your chosen MFA solution integrates seamlessly with your authentication infrastructure, including Single Sign-On (SSO) platforms and third-party services.
  • Consider regulatory standards and compliance obligations when implementing MFA.


Prioritize security, empower users with knowledge, and stay vigilant to ensure the integrity and confidentiality of your accounts. Don’t let the myths surrounding MFA hold you back from enhancing your online safety. Take the time to explore the MFA options available for your accounts and make the switch to a more secure online experience.

That’s all for today! Let’s get started on this game-changer and show you that MFA isn’t just important – it can actually be easy!

P.S. Are you an IT administrator and want to know how to enable MFA? BEI can help you!